How Do Fleet Vehicle GPS Tracking Systems Improve Fleet Maintenance and Reduce Downtime?

The introduction of GPS has dramatically changed people’s lives, and a significant evolution has been observed in the tracking field. Regarding personal usage, we use GPS to travel from one place to another, but companies use fleet vehicle GPS tracking systems for route optimization, equipment maintenance, and reduced downtime. 

Since downtime is a significant issue in the tracking industry, we’ll explore how a reliable GPS tracking system can help organizations achieve their goals without compromising performance. 

Role of Fleet Vehicle GPS Tracking Systems In Fleet Maintenance 

Fleet maintenance is more than just keeping the tires and engines in good shape. There are other factors at play that ensure top-notch fleet maintenance. On average, every mile driven requires 17 cents for maintaining the vehicle [1]. And the figures only increase the more your fleet toils. 

1. Secure Driving Patterns

Driving patterns may not seem to affect maintenance, but they are one of the most significant factors determining its magnitude. Harsh braking, overspeeding, and rapid acceleration strain the vehicle’s engine, requiring more frequent maintenance. 

Fleet vehicle GPS tracking systems offer efficient altering systems, which tend to keep drivers in check and more inclined to adopt safer driving habits. Identifying high-risk behaviors also helps to take timely preventive measures to prevent accidents. 

2. Scheduled Maintenance

Advanced GPS tracking devices keep track of the vehicle’s mileage, engine hours, and usage and generate timely maintenance alerts. Digitalization also prevents you from manually keeping track of all the tedious maintenance details so you can focus on other important tasks. 

Furthermore, automated inspection reminders prevent breakdowns by ensuring the vehicle’s optimality and efficiency. Nowadays, many trackers also incorporate data analysis features to predict when a particular component might need replacement to reduce downtime.  

3. Maintenance Records

Maintenance documentation is an important task in fleet management organizations, as inspection authorities also keep knocking at your door. However, manual endeavors can be confusing, erroneous, and time-consuming and are never resistant. 

In comparison, fleet vehicle GPS tracking systems incorporate storage to store all the maintenance records, including past services, replaced parts, incurred costs, etc. This helps maintain compliance, as analyzing digital records is far more manageable. 

4. Spare Part Inventory

Spare part inventory also needs a significant portion of your attention to keep your services seamless and your customers happy. Integrating your fleet management software with the inventory database will provide timely details of the present stocks. 

If a vehicle breaks down unexpectedly, you can quickly check if the required component is present or if visiting a workshop is necessary. It can also notify you about a component shortage so you can make replenishments so there are no delayed repairs. 

Role Of Fleet Vehicle GPS Tracking Systems In Reducing Downtime

Reducing downtime prevents irritated customers and helps deter unexpected revenue losses. According to research, a company loses 79 cents for an hour of vehicle downtime, and these figures are rising as the days progress [2]. Incorporating authentic fleet vehicle GPS tracking systems will prevent these and similar issues. 

1. Route Optimization

Picking the optimal route is synonymous with on-time delivery and less wear and tear. However, it is essential to acknowledge that route optimization doesn’t offer an instant reduction in downtime. Instead, this approach is more progressive. 

Selecting clear routes not only prevents late deliveries but also ensures fuel economy and, ultimately, less engine wear. This helps avoid frequent maintenance needs and prolongs engine life, so there are fewer unexpected breakdowns. 

2. Fleet Utilization

Good fleet vehicle GPS tracking systems have intelligent features that determine which vehicle fits which route. For instance, if you have to make a delivery in a far-off area, the system will suggest a vehicle that’s in top-notch condition and less likely to break down. 

The maintenance records and driving pattern data in the tracking system help you make informed decisions so there are no inconveniences later. In another scenario, these systems can quickly provide a list of available vehicles if any breaks down to reduce downtime.  

3. Risk Mitigation 

Risk is an extended concept in the fleet management industry. A risk can be anything from a broken to a stolen vehicle or the cargo trailer. However, deploying good vehicle GPS tracking systems in your fleet management software can prevent all kinds of risks. 

Whether you are dealing with vehicle theft, cargo mixup or misplacement, quantity fluctuations, or anything else, disruptions in supply chains are also possible. Some are avoidable, while others are unavoidable. Either way, GPS tracking can help you devise a strategy before it’s too late. 

4. Asset Visibility

Visibility refers to identifying the location of your vehicle. Fleet management software helps you easily incorporate telematics devices that track the vehicle’s location as long as it’s powered on. Furthermore, if you have trailer-trucks, the fleet vehicle GPS tracking systems will also provide information if the trailer is connected to the truck or not [3]. 

This ensures cargo safety and prevents the loading of incorrect cargo, so there are no issues with the deliveries. Without telematics and GPS tracking devices, you can’t access the intricacies and likely won’t be able to take any measures before it’s too late. 

The Final Verdict

Several factors, including engine wear, harsh driving habits, incorrect cargo loading, and vehicle theft, can increase downtime and lead to unhappy customers. To prevent all such issues, a fleet organization must invest in sound fleet vehicle GPS tracking systems. 

These systems prevent unexpected downtime and help you align your maintenance expenses. However, the technology’s success depends heavily on selecting the right GPS tracking services with experienced personnel who can tailor them to your needs. 


  1. What cost benefits do GPS tracking systems offer?

Installing GPS trackers will help you monitor your fuel and maintenance expenses. Moreover, since the geographical location is always visible, workers cannot commit timesheet fraud, another major issue. 

  1. Do GPS tracking systems also offer environmental benefits?

Of course they do! When the vehicle travels on optimal routes, it reduces carbon emissions compared to suboptimal routes. Moreover, the alerting system also prevents engine idling, ensuring less fume emission. 

  1. Can GPS tracking help with regulatory compliance?

GPS tracking can facilitate record maintenance for regulatory compliance by providing accurate logs of driving hours, vehicle inspections, and other maintenance activities.

  1. What more can I track with fleet vehicle GPS tracking systems?

In addition to the vehicle’s geographical location, GPS trackers offer features like monitoring driver behavior, 





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